Make AI use visible. Make ownership and decisions traceable.

The approach

GovGrid is about practical AI governance in general. The EU AI Act is one relevant framework, not the entire scope.

1. 01

   AI register

   One overview of AI uses, purposes and the teams involved.
2. 02

   Named owners and reviewers

   Every use has someone responsible and someone who reviews.
3. 03

   Preliminary assessments

   Assessments recorded with their sources and open uncertainties.
4. 04

   Action tracking

   Agreed actions with an owner and a status.

1. 05

   Evidence organization

   Supporting documents linked to the use they belong to.
2. 06

   Decision history

   What was decided, by whom and why.
3. 07

   Summaries and review cycles

   Management summaries and planned moments to look again.

Demonstration

Illustrative example — fictional organization and data.

One internal AI drafting use, followed from intake to next review. This is not a client case, not a legal assessment and not a production system.

1. 1. IntakeMarketing team at Northbridge Housing (fictional) wants to use a general-purpose AI assistant to draft first versions of newsletters.
2. 2. OwnerOwner: communications lead (fictional). Reviewer: data protection contact (fictional).
3. 3. Preliminary assessmentInternal drafting with human review before publication. Likely low exposure, subject to review. Source noted: Regulation (EU) 2024/1689.
4. 4. Proposed controlsNo personal data of tenants in prompts. Every draft is checked and edited by a named person before it is sent.
5. 5. Review decisionApproved for a three-month trial by the reviewer, with the controls above.
6. 6. EvidenceTeam guideline v1, short training attendance list, record of the review decision.
7. 7. Next reviewPlanned after three months, or earlier if the use changes.

Unresolved question

Can drafts include tenant quotes that were already published? Waiting for the data protection contact.

Outstanding action

Add the AI assistant's terms of use to the evidence folder. Owner: communications lead. Status: open.

Governance articles

No governance articles have been published yet. New articles will appear here and in Thinking.